Elevate Your Nonprofit Event with Top-Rated Event Rentals
Are you planning a nonprofit event? Choosing the right event rental company can make all the difference in creating a memorable and impactful experience. Whether you're hosting a charity gala, fundraising auction, or community outreach event, partnering with a top-rated team you can trust can help ensure your nonprofit event will be beautiful and successful.
At FLEXX Productions, we understand the unique needs of nonprofit organizations and the importance of finding clean, modern, high-quality rentals that fit within your budget. For more than 20 years, we’ve provided exceptional tent and event rentals for nonprofits like yours, backed by stellar customer service and an unwavering commitment to excellence in everything we do. We proudly serve nonprofit organizations in Colorado and Wyoming, and we’d be honored to partner with you for your next event.
Discover more about our nonprofit event rental services, and connect with our friendly and knowledgeable team of Event Specialists to start planning your event today!
Why Choose FLEXX for Your Nonprofit Event Rentals?
When it comes to planning a nonprofit event, selecting a reputable event rental company you can trust is crucial. With so many options available, it's important to consider a few key factors before deciding.
At FLEXX, your success is paramount and we want you to feel 100% confident that your event will look professional and polished for an unforgettable experience. Not only that, hosting a successful event can also help you attract more attendees and supporters. That’s why our friendly, helpful, and experienced team is laser-focused on understanding your vision, event requirements, and budget so we can effectively and efficiently streamline the entire rental process from start to finish.
Here are a few factors that set us apart from other event rental companies in Colorado and Wyoming:
See What Our Clients Are Saying
Thank you FLEXX for all that you do in this community!! FLEXX has been great to work with in the past and they’ve even allowed us to pick their brains about event planning, event logistics, etc. As a local nonprofit, we’re grateful to groups like this that dedicate so much time and talent to our community.
- Pam Brewer ⭐⭐⭐⭐⭐
Phil Gottula and his team at FLEXX did an excellent job of producing our company’s 15-year anniversary fundraising event. We had over 200 people in attendance and Phil was very responsive to some unexpected last-minute changes and issues that arose. Great company with good people and high-quality, clean, modern equipment. Will absolutely use them again in the future.
- Cody Vaudrin ⭐⭐⭐⭐⭐
I have been working with Flexx for close to 15 years now. I choose to order from them anytime I can for my events for these reasons: 1- customer service- they are responsive, easy to work with, provide great service. 2-quality products 3- Dependability- show up on time, in the right location, with the right product.
- Abby Powell ⭐⭐⭐⭐⭐
FLEXX Productions is one of my go-to rental companies. I work in corporate, non-profit events and weddings. I have always had a great experience working with their courteous, professional and exceptional staff. Thank you FLEXX!
- Madison Golden ⭐⭐⭐⭐⭐
I would definitely use FLEXX Productions again for my rental needs! They were very helpful while putting the contract together as well responsive when I contacted them with a question I had outside their office hours. I highly recommend FLEXX!
- Kathy Schlecht ⭐⭐⭐⭐⭐
I can't say enough great things about FLEXX and its employees. Their employees are talented, kind, efficient and have exceptional customer service. The organization is well ran, the owner and the managers are great communicators and care for their clients. Highly recommend!
- Colz Anne ⭐⭐⭐⭐⭐
We’re Passionate About Supporting Nonprofits in Our Community
As a locally owned tent and event rental supplier deeply rooted in our community, we truly love teaming up with nonprofit organizations that create positive impacts locally and beyond. Our passion lies in bringing your ideas to reality by crafting memorable events that unite diverse groups for meaningful causes. We are committed to delivering exceptional services for nonprofit events of any nature or scale.
Throughout our journey, we've been privileged to collaborate with many esteemed nonprofit organizations in Colorado and Wyoming, fostering enduring partnerships. We’d be honored to collaborate with your organization to support your mission, and goals, and establish a lasting relationship to further support your success.
Explore some of our most popular event rentals for nonprofits below and connect with our Event Specialist team to get started!
Discover Our Premier Event Rentals for Nonprofits
When planning a nonprofit event, it's essential to consider the specific types of rentals that will best suit your needs. Here are some of the most common types of event rentals for nonprofit events:
- Tent Rentals for Nonprofits: Our elegant and functional tents are perfect for any occasion in any season at any location. Our tents come in various sizes and styles, including frame tents, pole tents, and clearspan tents, allowing you to find the perfect option for your event. We can even customize your tent with your logo for maximum brand recognition and visibility.
- Tables and Chairs: Depending on the nature of your event, you may need round tables, banquet tables, or cocktail tables, along with chairs that are comfortable and stylish. We have many options and styles to choose from and can accommodate tables and seating for any size event.
- Linens: Colored linens are a wonderful way to showcase your branding and create the perfect atmosphere to match the theme of your event. From tablecloths and napkins to runners and chair ties, we have an enormous selection of linens in an array of colors and fabrics to suit your event's theme and color scheme.
- Audiovisual Equipment: Clear and crisp sound, along with visual aids, can greatly enhance the impact of your nonprofit event. Whether you're hosting a panel discussion, a charity auction, or a fundraising presentation, having the right audiovisual equipment is essential. Consider renting microphones, speakers, podiums, TV stands, and lighting equipment to ensure that your message is heard and seen by all attendees.
- Flooring and Staging: Creating a safe and functional space for your event is essential. Depending on the venue or outdoor location and the nature of your event, you may need flooring and staging rentals. Dance floors, stages, and raised platforms can elevate the atmosphere and provide designated areas for performances, speeches, or special presentations.
- Lighting and Decor: The right decor can transform any venue into a visually stunning space that aligns with your nonprofit event's theme or cause. From chandeliers and market string lighting to wine barrels and more, lighting and decor rentals can add an extra touch of elegance and style to your event.
These are just a few of the high-quality products and equipment we offer, so keep scrolling to explore our full range of event rentals for your next festival!
Our Comprehensive Nonprofit Event Rental Process
At FLEXX, we simplify the planning and rental process, allowing you to focus on what matters most — your cause. Here’s how we streamline the process for selecting and receiving event rentals for nonprofits from start to finish.
Book With an Event Specialist
Book a call with an Event Specialist to discuss event details to help build your quote.
We’ll walk you through tent options and discuss our full inventory to help set your event up for success!
Receive CAD Layout
Next, you’ll receive a complimentary quote and custom CAD layout to help visualize the event layout.
This is a great way to plan the placement of all the different elements for your nonprofit event!
Submit Your Deposit
Once your rental order is approved, we only require a 50% deposit to confirm your nonprofit event rental reservation.
The remaining balance isn’t due until the day of your rental delivery!
Schedule a Site Walkthrough
Once booked, our Event Specialist will book a meeting with you at your event site to conduct a walk-through.
This is a great time to narrow down details for the layout, set up, and tear down.
Enjoy Your Event
On the day of your event, our team will deliver and install all your rental items.
We will return after your event to take down your items, giving you more time to focus on other things!
All the Best Event Rentals You Need Under One Roof
We strive to offer top-notch rental products and services that cater to all your event needs. We take immense pride in ensuring a smooth and stress-free experience for our customers, recognizing the importance of getting everything perfect from the start. Check out some of our highly sought-after event rentals for nonprofits below to begin planning your event! Afterwards, schedule a call with one of our Event Specialists who will assist you through the booking process.
If the items you need are not available in our wide inventory, we have connections with reliable industry suppliers that we can suggest.
Don’t see what you need above? Contact our Event Specialist Team to see how we can help!
Tips for Planning a Successful Nonprofit Event
Planning a nonprofit event can be a complex task, but with the right event rental company and a few tips in mind, you can ensure a successful and impactful event.
Here are a few tips to keep in mind as you plan your event:
Start Planning Early
Event rentals can book up quickly, especially during peak seasons. To ensure you have access to the best rentals for your nonprofit event, start planning early and secure your rentals as soon as possible. This will also give you more time to make any necessary adjustments or changes to your rental order.
Peak seasons for most rental vendors typically last from April through October, and then around the holidays. We recommend connecting with your Event Specialist several months in advance for larger events. However, depending on inventory availability, FLEXX can accommodate urgent and short-notice event rentals for nonprofits. The good news is that our extensive rental inventory allows us to meet your needs!
Communicate Your Needs
Communicate your needs and expectations to your event rental company. Provide them with all the necessary details about your event, including the date, location, expected number of attendees, and any specific requirements or preferences you may have. This will help them recommend the most suitable rentals for your event.
At FLEXX, you’ll work closely with one of our Event Specialists who will walk you through the process. We’ll listen carefully to your goals during your consultation to ensure we exceed your expectations. What’s more, we understand things can change quickly, and we always do our best to accommodate last-minute requests or changes to your reservation.
Consider Your Budget
Nonprofit events often have budget constraints, so it's essential to consider your budget when selecting tent and event rentals. Work closely with your vendor to find a balance between quality and affordability. They may be able to offer package deals or suggest cost-effective alternatives that still meet your needs.
At FLEXX, we have tent and party rentals for any budget! Our skilled and experienced Event Specialists have a knack for helping our clients find just what they need for their event when working on a budget.
Visit the Venue/Site
If possible, visit the venue or outdoor location before finalizing your rental order. This will help you better visualize how the rentals will fit within the space and allow you to adjust your rental selections accordingly.
At FLEXX, our rental services include a site walkthrough allowing us to discuss any logistical considerations with you to streamline the rental planning and installation/setup process. What’s more, we offer complimentary CAD layouts for every event to help visualize the layout, whether it’s under a tent or in a venue.
Create a Cohesive Look
To create a polished and professional atmosphere for your nonprofit event, aim for a cohesive look with your rentals. Consider the overall theme and color scheme of your event and choose rentals that complement each other. This will help create a visually appealing experience for attendees and reinforce your organization's brand.
At FLEXX, we have a wonderful selection of linens available in a vast array of colors to match your brand or the color scheme of your event. You can explore our linens in our centrally located showroom in Fort Collins, or we can send samples to you in the mail for optimal convenience.
Additionally, our range of rentals includes various styles and colors of dishware, flatware, tables, chairs, and more. Whether you’re going for sleek and elegant or woodsy and rustic, our Event Specialists will tailor your rentals to your unique vision!
Plan for Setup and Breakdown
Coordinate with your event rental company to ensure that they can accommodate the setup and breakdown requirements of your event. Discuss the timeline and logistics of delivery, setup, and pickup to ensure a smooth and efficient process. This will help minimize any potential disruptions or delays during your event.
FLEXX is happy to deliver, set up/install, and take down your event rentals to make things safe, efficient, and convenient for your event. Your Event Specialist will discuss these options with you to ensure we meet your specifications and expectations.
By following these tips and partnering with the right event rental company, you can create a memorable and impactful nonprofit event that leaves a lasting impression on your attendees and supports your organization's mission.